Administration Officer 

Administration officers perform a range of administrative tasks to ensure an organisation runs efficiently.

Job opportunities: Chances of getting a job as an administration officer are average for people without experience, but good for those with experience.

Length of training: No specific training requirements.

About the job

What you will do:

• prepare and track budgets, pay bills, and do banking and invoicing
• monitor and/or maintain equipment and supplies
• ensure health and safety issues are addressed, including making staff aware of building safety procedures and safe work practices
• work on reception
• organise meetings and take minutes
• oversee, distribute and file correspondence
• project or database management
• research, records management and

Skills and knowledge needed:

• budgeting and office finance systems
• health and safety laws
• minute taking and report

How to enter the job

There are usually no entry requirements to become an administration officer as skills are learned on the job.

Secondary education: English and maths is usually required to become an administration officer.

Keyboard and computing skills are also useful.

Personal qualities needed:

• good time managers and able to prioritise and multitask
• good communicators
• skilled writers
• able to use a variety of computer software
• able to work well in a team environment
• able to show initiative
• friendly and approachable
• discreet and diplomatic when dealing with confidential issues
• problem-solvers.

Useful experience:

• administration or reception work
• accounting
• information technology (IT)

Related jobs:  Receptionist, Contact Centre Worker, Secretary, Office Manager, Personal Assistant.

Vocational pathways: Services industries.